Promoting Excellence in Diabetes Care

Australian Diabetes
HRFS Database

2:00 PM – 2:30 PM SYDNEY TIME

Want to know more about the Database? Need help with your governance application? Looking to add some extra data points?
Ready to audit your service? Keen to provide feedback or exchange ideas?
Join our live chatroom and get your ‘foot in’. No appointment necessary!
Other meeting times can be arranged by emailing


Standardising data collection across High-Risk Foot Services (HRFS) nationally will create unprecedented opportunity for audit, benchmarking and collaborative research. However, routine collection of data is a challenge for most services, primarily due to the time and resources required to establish a database. This became increasingly apparent following the introduction of formalised service accreditation in 2019 by the National Association of Diabetes Centres (NADC). 

To realise the implementation of a national database, a minimum dataset was developed by several clinicians involved in Australian HRFS, integrating recommendations previously published by Diabetes Feet Australia. The dataset was developed into user-friendly, accessible and free electronic data collection forms. With uptake of this platform across Australia there is potential to create a database of international standing. Further, services will have the means to evaluate service efficacy and resource allocation, and to direct service improvement.


Data is collected by participating HRFS using standardised electronic forms on REDCap. REDCap is a secure web-based application designed for database creation and clinical research. Data is periodically centralised to enable audits and benchmarking by the NADC and Australian Diabetes Society (ADS). Participating HRFS are provided with an annual report.

There are two options:

A live map of participating services and their current status is available here

watch demonstrations & presentations

‘It’s all in the numbers’: Collecting national data to improve diabetes foot care

Presented at the Australasian Diabetes Congress 2021

The Australian Diabetes High Risk Foot Service Database: Where are we up to?

Presented at the Australasian Diabetes Congress 2020

Implementing collection of HRFS Minimum Data into our Clinics (REDCap Demonstration)

Presented at the Australasian Diabetes Advancements & Technologies Summit 2019. 

Topic: The Australian Diabetes High Risk Foot Service Database: Where are we up to?




The Australian Diabetes HRFS Database has ethics approval across the country. You do not need to seek independent ethics approval. An opt-out approach has been used for participant consent, meaning provided posters must be made clearly visible in your HRFS. A waiver of consent is approved at selected sites.


Data Agreements are made between the ADS and each participating organisation before project commencement. This is a collaborative agreement detailing shared data ownership. There are formalised processes around use of data for further non-commercial research projects. This includes application to the ADS and any organisation that co-owns data of interest, and appropriate acknowledgement in publications. St Vincent’s Hospital Sydney is the project sponsor and data custodian, responsible for management of centralised data. However, St Vincent’s Hospital Sydney does not assume ownership of data contributed by other organisations.


Please complete the Expression of Interest form. After reviewing your local requirements, the HRFS Database Manager will make contact to assist with REDCap setup, add your site to the existing ethics approval, and guide you through the local governance process. Once REDCap setup is complete you are able to trial the database using mock data (real data must not be collected) while ethics and governance approvals are finalised.

For further information, please contact us at